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Batch Updates

Batch Tasks let you group multiple content updates into a single, trackable unit of work. This helps streamline workflows when applying the same type of change across many pages—such as brand updates, copy replacements, or campaign launches.

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Creating a New Batch

1

Navigate to Batch Tasks

From the left-hand navigation, select Batch Tasks.
2

Create New Batch

Click New Batch in the top-right corner.
3

Add Batch Details

Add a title and optional description for your batch.
4

Add Tasks

Use the search or filters to find relevant tasks, or click Bulk Add to upload many tasks at once.

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Adding Tasks in Bulk

1

Open Bulk Add

In the batch workspace, click Bulk Add.
2

Upload Your File

Upload one of the following:
  • A Word document containing page copy
  • An Excel spreadsheet with source URLs and metadata
3

Configure Task Settings

Assign an owner, select a template, and choose a project.
4

Create Tasks

Click Create Tasks. Gradial will automatically convert each row (or page) into an individual task under the batch.

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Managing a Batch

Once tasks are added:
  • Each task appears as a row in the batch table, showing title, type, status, owner, source URL, and tags.
  • You can filter, sort, and bulk-edit tasks.
  • Use Run Batch to begin processing all tasks according to your workflow (e.g. AI review, copy updates, QA).

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Task Status

Each task can move through the following states:
  • Draft – Task created, not yet reviewed.
  • In Review – AI or team review in progress.
  • Closed – Task completed and finalized.
You can monitor task status directly from the batch view to track progress at a glance.

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Best Practices

Tips for Success
  • Use batches for structured projects like rebrands, terminology changes, or product launches
  • Keep batch titles descriptive and consistent for easier search and reporting
  • Use filters and tags to organize work by campaign, owner, or change type